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Office Administrator

Job Introduction

Portrays a positive image of Bupa Global Latin America and represents the philosophy of the organization to its internal and external customers. Greets and receives all visitors to the Miami corporate office while providing service and hospitality and sets the tone for a favorable impression, ensuring that the reception and front office is organized, clean, and welcoming.

Role Responsibility

  • Greets and receives visitors to the BGLA Corporate Miami office in a professional and courteous manner and sets a positive impression, serving as the face of the company and offering friendly service to those entering the building or calling in on the phone
  • Registers all BUPA visitors and directs them to the proper person or department while ensuring they feel welcomed and comfortable
  • Provides necessary information or assistance to both internal and external customers
  • Handles visitors, solicitors, and internal requests confidently, with diplomacy and composure while managing the flow of traffic in the office
  • Answer a multiple line phone system, screening calls and managing them by routing them to the proper extensions or taking messages and delivering them in a timely manner
  • Coordinate and monitor office maintenance and ensure this type of personnel is always accompanied when on the premises and doing rounds
  • Help direct employees with concerns regarding the building, its common areas, or the BGLA offices to the appropriate team member
  • Administer, monitor, and maintain all PBVC (Palmetto Bay Village Center) applications and terminations for building access, parking decals and/or garage access
  • Facilitate and support any health and safety measures as required by the business, including those related to COVID-19
  • Manage inventory of companywide:
    • Office supplies – access cards, copy paper, etc.
    • Break room supplies – cups, plates, paper towel, Lysol wipes
  • Maintain inventory of:
    • water and other beverages for employees
    • coffee and snack program
  • Assists with the collection of electrical consumption data
  • Manage and coordinate H&S members fire equipment's training, first aid, CPR trainings and certifications
  • Manage on-going orders and user support for all mobile devices
  • Support the Regional Facilities and Administrative Services Manager
  • Administrative support for Finance as required
  • Performs other functions and projects as assigned

 

The Ideal Candidate

  • Associates Degree or above; qualifications in secretarial studies is a plus
  • Proven excellence as an office assistant, office administrator, or another relevant position
  • Bilingual in English and Spanish with the ability to efficiently and productively communicate both orally and in writing
  • Significant telephone etiquette with strong verbal skills
  • Knowledge of Microsoft Office and other office management tools and applications

Package Description

** Please assure to add an updated copy of your Resume to your application. Applications or profiles without an updated Resume will not be considered. **

** Por favor, asegúrese de añadir una copia actualizada de su currículum a su solicitud. No se tendrán en cuenta las solicitudes o perfiles que no tengan un currículum actualizado. **

Bupa

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